Set additional recipients for announcement emails

This section describes how to set additional recipients for announcement emails.
YubiOn FIDO Logon sends important announcements, such as system updates and maintenance information, by email to the customer’s representative.
If you also want people other than the representative to receive these announcement emails, you can register their email addresses as additional recipients.

Add a recipient

Select “Customer” from the menu.

  1. Click the add icon (+) on the right side of “Additional Recipients for Announcement Emails”. Click the add icon
  2. In the “Add notification recipient” modal, enter the recipient’s email address. Enter the email address
    • Email address
      Enter the email address to which announcement emails will be sent (up to 128 characters).
  3. Click the “Register” button. Click the Register button
  4. Click “OK” on the confirmation message “Do you want to register this email address and send a confirmation email?”. Click OK on the confirmation message
  5. Click “OK” when you see the message “Registration is complete and a confirmation email has been sent.”.
    Verify that the email address you added appears in the list with the status “Waiting for approval”. Recipient waiting for approval

Approve as a recipient (operation by the recipient)

A confirmation email with the following subject is sent to the email address you added.
Ask the recipient to approve it using the link in the email.

  • Subject: [YubiOn FIDO Logon]Please confirm your email address as a notification recipient

The confirmation email includes the email address of the administrator who registered the recipient, the customer name, and the recipient’s email address.
The confirmation email is sent in the language setting (English or Japanese) of the administrator who registered the recipient.

  1. Click the link in the confirmation email. Click the link in the confirmation email
  2. When “Notification recipient approval is complete” is displayed, the approval is complete. You can close this page.
    From then on, announcement emails from YubiOn FIDO Logon will be sent to this email address. Recipient approval complete

The recipient does not need to log in to the web management site to approve.

Check the status of recipients

Select “Customer” from the menu. You can check the registered recipients in the “Additional Recipients for Announcement Emails” list. List of additional recipients

  • Email address
    Displays the recipient’s email address.
  • Status
    Displays the status of the recipient.
Status Description
Approved The recipient has approved. Announcement emails are sent to this address.
Waiting for approval A confirmation email has been sent and is waiting for the recipient’s approval. Announcement emails are not sent.
Expired The link in the confirmation email expired without being approved. Announcement emails are not sent.
  • Approval deadline
    Displays the expiration date and time of the link in the confirmation email. This is not displayed for approved recipients.
  • Registered date
    Displays the date the recipient was registered.

Resend the confirmation email

Resend the confirmation email to a recipient whose status is “Waiting for approval” or “Expired”.
Do this if the recipient did not receive the confirmation email or could not approve it before it expired.

Select “Customer” from the menu.

  1. In the “Additional Recipients for Announcement Emails” list, click the resend icon (paper plane) for the target email address. Click the resend icon
  2. Click “OK” on the confirmation message “Do you want to resend the confirmation email?”. Click OK on the confirmation message
  3. Click “OK” when you see the message “The confirmation email has been resent.”.
    Verify that the status of the target email address is “Waiting for approval” and that the approval deadline has been updated.

When you resend, the link in the previously sent confirmation email is no longer valid.
The resend icon is not displayed for approved recipients.

Delete a recipient

Delete a registered recipient. Announcement emails will no longer be sent to the deleted recipient.

Select “Customer” from the menu.

  1. In the “Additional Recipients for Announcement Emails” list, click the delete icon (trash can) for the target email address. Click the delete icon
  2. Click “OK” on the confirmation message “Do you want to delete this notification recipient?”. Click OK on the confirmation message
  3. Click “OK” when you see the message “Deletion successful.”.
    Verify that the target email address has been removed from the list. Recipient deleted